What’s Changed in the Cultural Data Profile?
SMU DataArts periodically reviews and updates the Cultural Data Profile to make it more intuitive, easier to use, and in response to your feedback. Please refer to the list below for a list of the most recent changes.
We streamlined the Cultural Data Profile to make data entry easier for arts and culture organizations while preserving the data points used to generate valuable insights for all of our stakeholders. We reduced the numbers of lines in the Revenue, Expenses, and Balance Sheet sections.
To review the changes made to the Cultural Data Profile please select this link.
We renamed the Broadcasting program activity section to Digital Programs/Broadcasting and added some new questions to capture additional information about programs that were offered during the COVID-19 pandemic quarantine
We added several questions directly related to operations during the COVID-19 pandemic quarantine
In accordance with the new FASB accounting rules for nonprofits, we consolidated the two restriction columns of Temporarily Restricted and Permanently Restricted into a single column called “Restricted.” This affects the Financial Totals, Revenue, and Balance Sheet sections of the CDP.
In the Endowments & Reserves section, we consolidated Term Endowments and Permanent Endowments into a new endowment type called “Donor-restricted Endowment.”
November 2018 We added columns to the revenue, expense, and balance sheet sections that show prior year survey values next to current year entries and percentage changes between prior and current years.
We made some formatting changes, reorganized the non-financial, non-programmatic data into its own section, and consolidated non-operating revenue, balance sheet information, and change in net assets in their own sections.
Reordered Survey Sections
- “People and Places” non-financial section
- Contributors, Membership, and Subscriptions moved out of Revenue
- Workforce, Workspace, Social Media and Web moved out of Expenses
- Consolidated “Non-Operating Revenue” section
- Moved non-operating revenue lines from other sections into a single non-operating section
- Change in Net Assets now its own section, separate from Expenses
- Consolidated balance sheet sections
- Assets, Liabilities, and Net Assets are now in one section, instead of separate sections
- “Other” description text input fields in Revenue, Balance Sheet (5 total, all optional)
- Other Non-Operating Revenue Description
- Other Current Assets, Other Non-Current Assets Description
- Other Liabilities, Other Non-Current Liabilities Description
Added Radio Button Option
- “What’s missing from this section?” from Program Activity sections (27 total, all were optional)
- Capital expenditures questions from Expenses (2 total, including one required question)
- Did you have any capital expenditures that are not already reflected in your total expenditures?
- Total Capital Expenditures
- New “N/A” radio button option in two Constituencies Served questions:
- From where do you draw your primary audience/constituency?
- Which term best describes the local community you serve?
We added the Financial Totals section, which compares key totals from audits and reviews to the same calculated totals in the CDP.
Along with removing or improving existing sections, we’ve also added some new questions to reflect the changing work of arts and cultural organization.
Many of these sections are optional, or will only appear if they are relevant to your organization. You can decide which optional questions are an essential part of your organization’s story and provide those to funders and others through SMU DataArts reports. You may also decide to provide optional data in order to use Analytic Reports to measure your performance over time or benchmark against peers. You determine what data is right for you. Read on for the highlights or download a list of questions in the new CDP.
Customized Program Activity: The new CDP contains 27 different sections of new program activity questions, each reflecting a different area of practice within the sector. You will select as many or as few of these sections as apply, and provide information about your programs and the people who engage with them.
The program activity you enter will be combined behind the scenes by SMU DataArts to produce aggregate participation and program activity numbers for your organization and the sector.
Memberships and Subscriptions: New sections have been added to collect key details about your Membership and Subscription Programs, such as the number of members or subscribers or pricing information.
Workspaces: If you work or perform in multiple locations or workspaces you will be able to share an address and brief details for each one, helping to paint a clearer picture of where the arts happen across our cities and neighborhoods.
Social Media and Web: Enter information about the number of people you have engaged on various social media platforms throughout the year, as well as widely used website usage metrics.
Non-Operating Lines: We’ve added revenue and expense lines to capture non-operating items, giving your organization the flexibility to distinguish between Operating and Non-Operating items on your Funder Reports and Analytic Reports.
Net Assets Released from Restriction Details: If you enter more than 500,000 dollars in the Net Assets Released from Restriction question in Revenue, you will have the option to break out your total Net Assets Released by source.
In-Kind Details: If you enter more than 25,000 dollars in the In-Kind Contributions question in Revenue, you will have the option to break out your in-kind contributions by category.
Fixed Assets Details: If you enter more than 500,000 dollars in the Fixed Assets – Net question in the Balance Sheet, you will have the option to break out your Fixed Assets by category.